English Pétanque Association (EPA)

Scope of the Association

The organisation and administration of the playing of pétanque in England. The Association will affiliate to the British Federation so that its members will also have the opportunity to play Internationally and at Great Britain level.

Philosophy

That many activities and hence substantial resource is devolved to independent single county or multi-county region level for the promotion and development of the sport of pétanque through clubs, local leagues and centres of excellence. The EPA will provide a co-ordinating role and a national playing structure which will link into the British Federation which will be responsible for British representative teams and the link to the world governing body the FIPJP(Federation Internationale de Pétanque et Jeu Provençal). Membership of the EPA will give an entitlement to an F.I.P.J.P recognised licence at no additional cost.

EPA National Activities

EPA should undertake the following playing activities for members.

Organise Grand Prix and Title events 

Organise Inter-County Region Championships.

National Teams – organise qualifying competitions for national and international squads. European Cup for Clubs – organise a qualifying competition.

Organise events on behalf of the British Federation

 

EPA should promote the playing of Pétanque through;

Coaching – Setting coaching standards, co-ordination of county coaching activities and coaching national teams.

Youth development Advising and co-ordinating county youth development officers and developing national junior teams.

Umpiring – Setting umpiring standards, co-ordination on rules between British Federation and Counties.

 

EPA should promote the sport of Pétanque through;

A presence at exhibitions, fairs and events.

Pursuing television and press coverage of tournaments or teams and their achievements.

Merchandising of boule and related materials that provide good value for members and an income for the association.

Preparation of a Development Plan

Independent Single or Multi County Region Activities

Organise co-ordinated county region calendar and events such as county region titles and qualifiers for county region representation. Promoting the development of pétanque;-

By setting up or encouraging the formation of EPA member leagues.

By sponsoring the establishment of boulodromes with both indoor and outdoor playing arenas they are able to create centres of excellence with facilities for players to practice, coaching and holding of competitions.  Such facilities for the exclusive use of EPA members.

By improving playing standards by developing coaching and youth development programmes.

Structure and Organisation Proposal

The aim of the organisation is to provide a framework for strong independent single or multi county regions within which a wide variety of local needs can be met. Therefore the emphasis is on Independence of County Regions to run their own affairs by setting their boundaries, fees and the details of their management committees.  They will be supported by a nationally elected management committee with a responsibility for direct communication to county regions and clubs. Should members feel there that a restriction on the number of officers and committee that can be elected from one county region is desirable then they will be able to decide what that should be at the inaugural AGM when adopting the constitution. A number of posts, particularly those that may be sensitive for child and vulnerable adult protection will be filled by appointment by the Management Committee and not by election. The voting powers of these appointed officers will need to be set by members at the inaugural AGM when adopting the constitution.

1.      Members

The Association will be made up of Adult members over 18, junior members under 18 on 31st December and honorary life members. Through a universal postal vote the members will elect officers and a management committee to run the association.

2.      National Officers

The EPA will have a President, Executive Vice President, Secretary, Treasurer, and Director of Playing.

3.      Appointed Officers

A National Umpire, a National Coach and National Youth Development Officer will be appointed by the EPA Management Committee to serve on that committee.

4.      Management Committee members

The ordinary members of the management committee will be elected in 2 sections, County Regions and Leagues.  There will be 6 members in the County Region section and 2 in the Leagues section.  Only Counties can nominate for the Counties section and only Leagues can nominate for the Leagues section but all members can vote for all sections.

5.      Annual Congress

A ‘mid term’ congress open to all members of the EPA will be held May-July. Agenda to include officers to report on their activities, Resolutions, Members open forum, To receive the Accounts for the previous year.

6.      Clubs of the EPA

To affiliate to the EPA a club must have a minimum of 3 members. There should be a named Chairman, Secretary and Treasurer (multiple roles are OK)

7.      Independent Single or Multi County Regions of the EPA

Clubs in an area will be banded together to form county regions. The County Regions will from time to time determine their boundaries and names. They will adopt a constitution based on a standard provided by the EPA but modified according to their needs. They will set their own membership fee independently of other County Regions and the National Association. Where there are too few clubs in a county to form a viable organisation they can affiliate to the nearest county region.

 

In alignment with the national structure, County Regions’ management committees will include local affiliated leagues. County Regions of the EPA will be run by a management committee made up officers, a member from each affiliated league in the region and up to 6 elected members. The officers shall consist of President, Secretary, Treasurer, Playing Officer and the following optional posts as required, Membership Secretary, Regional Coach, Regional Umpire, Regional YDO, Promotions Officer. The officers and elected committee members will be elected at an AGM.

8.      Affiliated Leagues

An existing pétanque league or one set up by a county association will be able to affiliate to the EPA if the league rules include a requirement that all players must be members of the EPA. The League can then be represented on the County Association management committee and can nominate for the National management committee. Affiliated leagues will be eligible for financial support in the form of grants from EPA or County Region.

9.      Administration

The EPA will Issue membership cards (through County Regions); Maintain a database of members; remit a fee per member to the British Federation. Issue licences on behalf of the Federation.

Provide the frame work for members rights, Equity (rights of minorities), Protection of Vulnerable members, Player  Discipline by providing  processes for complaints and appeals.

Seeking funding for Association activities – sponsorship, grants from funding bodies.

Funding Model

Sources of funds in the EPA would be Membership fees; Competition entry fees; Fund raising activities; Grant aid; Sponsorship and donations.

 

Membership fees. The EPA membership fee, £8.00 proposed, will include  British Federation affiliation. The County Regions will set their own fee according to their local requirements.  A model budget is given below.

English Pétanque Association  Budget Model April 26th 2004

Notes

 

 

 

 

 

Income

 

 

Expenditure

1

Marketing

Sponsored Events

 

 

£3,000

 

 

£2,000

 

 

 

Meetings

 

 

 

 

 

£150

 

 

 

Newsletter

 

 

 

 

 

£1,000

 

 

 

Literature

 

 

 

 

 

£250

 

 

 

Admin

 

 

 

 

 

 

£50

 

 

 

Sub-total

 

 

 

£3,000

 

 

£3,450

1

Playing

National Titles

 

 

£3,000

 

 

£1,100

 

 

 

GP Home Nation and Int. Qualifiers

£0

 

 

£450

 

 

 

Inter Regional

 

 

£3,000

 

 

£450

 

 

 

Nat League

 

 

£1,160

 

 

£1,160

 

 

 

Admin

 

 

 

 

 

 

£150

 

 

 

Home Nations

 

 

 

 

 

£1,000

 

 

 

Sub-total

 

 

 

£7,160

 

 

£4,310

1

Umpiring

Competition Expenses

 

 

 

 

£800

 

 

 

Admin

 

 

 

£15

 

 

£350

 

 

 

Commission meeting

 

 

 

 

£350

 

 

 

Sub-total

 

 

 

£15

 

 

£1,500

1

Coaching

Coaching Weekends and fees

£1,250

 

 

£1,150

 

 

 

Admin

 

 

 

 

 

 

£60

 

 

 

Sub-total

 

 

 

£1,250

 

 

£1,210

1

Youth

Donation to Federation for International teams

 

£2,000

 

 

 

National Titles

 

 

£100

 

 

£250

 

 

 

Award Scheme

 

 

£200

 

 

£150

 

 

 

Admin

 

 

 

 

 

 

£100

 

 

 

Sub-total

 

 

 

£300

 

 

£500

2

Fees

 

 

Number

Amount

 

 

 

 

 

 

 

Club Registration

235

£25

£5,875

 

 

 

 

 

 

EPA Membership

2700

£8

£21,600

 

 

 

 

 

 

Fed. Per capita

2700

£2.5

 

 

 

£6,750

 

 

 

 

 

 

 

 

 

 

£0

 

 

 

Sub-total

 

 

 

£27,475

 

 

£6,750

3

Admin.

Office Costs

 

 

 

 

 

£4,500

 

4

 

Insurance

 

 

 

 

 

£4,000

 

 

 

Management Committee

 

 

 

 

£1,000

 

 

 

Travel including delegates to Fed Annual Congress

 

£1,750

 

 

 

Phone

 

 

 

 

 

 

£925

 

 

 

Post Printing Stationery

 

 

 

 

£3,000

 

 

 

Audit Fee

 

 

 

 

 

£300

 

 

 

Depreciation

 

 

 

 

 

£400

 

 

 

Corporation Tax

 

 

 

 

 

£25

 

 

 

Bank Charges

 

 

 

 

 

£300

 

 

 

Internet Charges

 

 

£150

 

 

£600

 

 

 

National Officers and Fed Officers

 

 

 

£1,000

 

 

 

Sundries

 

 

 

 

 

        

£300

 

 

 

Sec/Treas Honoraria

 

 

 

 

£2,500

 

5

 

Mgt Fees

 

 

£2,500

 

 

 

 

 

 

Sub-total

 

 

 

£2,650

 

 

£20,600

 

 

 

 

 

 

Income

 

 

Expenditure

 

 

Total

 

 

 

£41,850

 

 

£40,320

 

Notes

 

 

 

 

 

 

 

 

 

 

1

Income and expenditures based on 2003 experience.

 

 

 

 

2

Club and membership numbers trended from current

 

 

 

 

3

Based on cost of current BPA office.

 

 

 

 

 

4

Accident and indemnity insurance for every player.

 

 

 

 

5

Fees paid by Pétanque Promotions